TO: Ms. Susanne Nickel, CEO
FROM: George Kwadwo Agyeman
27th July 2018
SUBJECT: Workforce Transportation Habits
Here is the report you requested on our workforce’s transportation habits and attitudes.
As you know, our company is the largest private employer in our metropolitan area, and the 43,500 employees in our workforce have a significant impact on domestic traffic. Recently, a group of transport officials from the city and country contacted our company to explore ways to reduce this heavy traffic. This report aims to ease traffic problems caused by a large number of our workforce. The essential step in this procedure is breaking down the transportation propensities and the states of mind of the workforce to discover new and useful alternatives to eliminate the traffic problem.
Last week, as you recall, a staff survey was conducted. Data from this survey show the transportation habits and attitudes of the labor force. Please see below:
Employee Carpool Habits
An immediate method to help reduce traffic problems is to carpool. The idea of employee involvement in carpooling is simple: employees who live near each other travel to work, using a single vehicle. Four people in the carpool take out three cars from the road that would have been there had they, not carpool. The use of carpooling is also beneficial to employees. Many save a significant amount of money and no longer need to drive to and from work every day physically. I have depicted the results from the survey below (see figure 1)
Figure 1 illustrates our employees’ carpool habits.
Based on the results of the survey, 23% of our worker’s carpool to work each day and 10% record that they are carpooling on certain days of the week. A small portion (2%) of the workers randomly carpool. Majority of the employees, presently 64% are not carpooling at all. By increasing the number of carpooling within the company from just one-third of the employee population by half or more will result in significant change.
Employee Use of Public Transportation
Public transportation offers a suitable and cheap alternative to regular commuting. There are numerous types of public transport including buses, trains, etc. These provide commuters with a variety of possibilities to decide what one works best for their needs. Results for a survey on the regularity of public transportation usage by our employees are displayed below (see figure 2).
Figure 2 illustrates our employees’ use of public transportation.
Presently just over half (54%) of the workforce uses public transport every day of the week contrary to only 28% of employees who never use it. This data shows that public transit is possible for the employees. Due to the high number of employees using public transport, I can deduce that an increase in the use of public transportation is a possible solution. I conducted a survey (to aid in generating concepts on how to increase the use of public transport) that asked our employees to select out of seven options provided that could improve their frequency of usage. I have depicted the results of the study from the graph below (see figure 3).
Figure 3 illustrates the effect of potential improvement to public transportation on our employees’.
The results from the study revealed that a dominant portion of the workforce chose that nothing could urge them to take public transportation. Although the representatives in the survey picked decrease in fares and enhanced security as the most desired option, more than 8,000 workers would still not utilize public transport regardless of the change. It creates the impression that individuals’ utilization and views of public transportation are hard to change and none of the proposed solutions would increase the number of patronages notably enough for it to be worth considering.
Note: I asked those respondents who use public transport randomly or never, a subcategory that embodies 17,915 employees or 41% of the staff.
Distance Travelled to/from Work.
A possible resolution to the problem of traffic obstruction is the increase in personnel walking or riding their bicycles, and so on to work; this is a minimal effort arrangement that like carpooling, has shared advantages for the workers. To decide whether this is likely an answer for the issue, I completed a survey that requested the employees report the distance they commute to work. I have depicted the results from the study below (see figure 4).
Figure 4 illustrates our employees’ distance from traveling to work.
The majority (53%) of employees reside within the range of 4-10 miles, and the second most selected are 11-20 miles. Unfortunately, this is too far a distance and will be a challenge to make the staff traveling for work, walking or cycling. If the majority had resided in a 1-3-mile radius of our premises? This idea could have been a potential solution, but only 16% of the employees fall into this category. Therefore, the idea of traveling by foot or bike as a solution to this problem will not be practical.
Telecommuting: Is Telecommuting an Option?
Telecommuting is when you can conduct business at the comfort home, thus canceling out the problem of travel entirely. I did a survey to inquire about the number of staffs whose jobs permit them to work from home. Through this information, we can better predict whether telecommuting is a realistic option. I have presented the results below (see figure 5).
Figure 5 illustrates our employees’ opinions on about Telecommuting.
Based on these results, only about 27% of employee jobs allow them to work from home, and the majority (43%) of employees reported that their jobs do not let them work from home. Working from home is an attractive option because it is the only option that cancels the commute completely. The setback with working from home is that many jobs are not suitable for home office, because it requires more factors besides a computer. Telecommuting does not seem like a practical option due to the way our company is set up at the moment.
CONCLUSION AND RECOMMENDATION
From this survey and analysis, it is clear that it will be challenging to change commuting patterns and improve traffic from within the company. We possess a significant amount of personnel, and with a large group, comes a great diversity. It seems that the ideas of increasing carpooling and telecommuting are the most realistic options and those that will achieve the most significant results. It seems that public transport does not work for many, no matter the circumstances, this is not an option. Finally, the possibility of increasing staff travels by walking and cycling to work is not a practical solution because most employees live far away from the company.
According to the results of the surveys, I recommend that the best option to improve traffic congestion is to increase carpooling. A motivating force for workers to carpool would be a decent way to achieve this aim. By implementing an incentive program for employees who have never been involved in carpooling, this will enable these employees to see the benefits of carpooling.
In a perfect world, the workers would comprehend that carpooling is an ideal solution for addressing the traffic issue.
Thank you for giving me the opportunity to work on this report. It’s been a real education and has given me much insight into the transportation habits and attitudes of our workforce.
If you have any questions about the report, please contact me via email.